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Local Road Millage Program 2015-2026

 

Policy No. 2014-01 - Local Road Millage Program Planning and Project Selection Guidelines

Beginning in 2015, a county-wide millage will fund the restoration and rehabilitation of county local roads. The twelve-year program will rehabilitate and resurface over 261 miles of paved local roads currently rated as fair or poor and rehabilitate and regravel all 500 miles of existing gravel surfaced local roads. Additionally, the program provides for two applications of chloride dust control each year on all gravel surfaced local roads.

It is important to note what millage proceeds may NOT be used for:

  • Millage proceeds will not be used to build new roads.
  • Millage proceeds will not be used to repair/rehabilitate/maintain county primary roads.
  • Millage proceeds will not be used for routine maintenance such as snowplowing, scraping gravel roads, patching potholes, mowing, signs, etc.
  • Millage proceeds will not be used to purchase new Road Commission trucks, equipment or buildings.
  • Millage proceeds will not be used to repair or replace bridges, large county drain structures or large culverts.


Project Planning

Proposed projects will be reviewed and approved as a preliminary list by the Board of Eaton County Road Commissioners during the month of January each year. Information regarding the approved preliminary projects will then be provided to each township for review and comment. This information will also be posted on the Road Commission’s website.

The Board of Road Commissioners will review and consider comments regarding the preliminary project selections through March 15th of each year, and may add, delete or modify projects. The Board will approve its final project selections before April 1st of each year.

Projects on individual road segments included in the program may be advertised and bid separately, or may be combined with other similar projects across township boundaries in an effort to obtain the most value for the least cost to the program.


Project Selection Guidelines

Paved Local Roads

Projects will be selected from those local roads identified in the “Preliminary Local Road Rehabilitation Program” materials produced by the Millage Study Subcommittee of the Eaton County Board of Commissioners and the Eaton County Board of Road Commissioners, and as provided in written educational materials describing the program prior to its approval in the November 4, 2014 general election.

While it is recognized that PASER ratings on individual road segments will change as the program progresses, road segments included in the program will initially be prioritized by lowest PASER rating in each township separately, and within that listing further prioritized by the following criteria:

  1. PASER road segments considered for projects will be shortened, lengthened, or combined as necessary to be made continuous from intersection to intersection, and may include shorter segments with a higher PASER rating when necessary to achieve continuity.
  2. Projects on road segments using similar type work will be grouped together as much as possible in combination with other criteria.
  3. Road segments in a recognizable neighborhood, subdivision, or locale should be grouped or combined and completed at the same time. Grouped segments may include shorter segments with a higher PASER rating when this is necessary to complete an entire neighborhood or subdivision, or as may be needed to avoid creating short or isolated segments with different pavement condition ratings.
  4. Projects on road segments or groups of road segments may be advanced in timing or delayed to subsequent years as needed to:
    1. Coordinate with planned or expected utility or other construction work affecting those segments by other agencies such as the Drain Commission, township or city sewer and water departments and other public utilities, and planned major private development.
    2. Meet annual budgetary constraints.


Gravel Surfaced Local Roads

Projects will initially be prioritized by the age of the existing surface material on each road segment in each township separately, and within that listing further prioritized by the following criteria:

  1. Safety
  2. Road segments with higher existing or expected traffic volumes will be given a higher priority
  3. Road Segments with low traffic volumes and/or dead end segments will be given lower priority
  4. Road segments considered for projects will be shortened, lengthened, or combined as necessary to be made continuous from intersection to intersection
  5. Road segments that are an extension of recent prior year's projects and/or that will complete a continuous route between paved cross roads or enhance connectivity will be given higher priority
  6. Projects on road segments or groups of road segments may be advanced in timing or delayed to subsequent years as needed to:
    1. coordinate with planned or expected utility or other construction work affecting those segments by other agencies such as the Drain Commission, township or city sewer and water departments and other public utilities, and planned major private development
    2. Meet annual budgetary constraints


Chloride Dust Control

The Road Commission will provide two applications of chloride dust control on all gravel roads each year during the millage period. Application will be made continuous, not a spot treatment. Application will be made in late spring and mid-summer.

It is the Road Commission’s intent that the materials will be obtained and applied in the same manner as that performed through the Road Commission in the past, in contrast to individual township programs which have varied by vendor, material used, application rate, spread width, number of applications and continuous or spot treatments. It is likely mineral well brine will be used as it has been the material with the most value for the least cost in the past, but materials bid will be evaluated based on chloride content.